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Development Assistant

The Development Assistant will be a full-time, non-exempt employee. The Development Assistant will directly report to and will work closely with the Executive Director and Development & PR Manager as part of the Development and Communications team at Education Through Music-Los Angeles. The Development Assistant will help further the mission by helping to manage and steward ETM-LA’s base of charitable contributors – including institutional funders, foundations, government, corporations, and individual donors; they will provide the caring cultivation and management of grants/institutional giving to ensure every child, regardless of socio-economic status, receives quality music education in order to reach their fullest potential.


Job Description:


Institutional Giving (Foundations, Government, Corporate) (60%)


  • Research grant funding sources, support the writing of Letters of Inquiry (LOI) and grants, and help manage deadlines of all institutional giving.
  • Prepare and assist with sending on average 6-8 LOIs and 6-8 proposals per month.
  • Work closely with the Development & PR Manager and other departments to prepare grant reports for timely submission.
  • Work closely with Development & PR Manager & Executive Director on identifying type of grant request/components.
  • Work closely with Development & PR Manager to establish effective grants communications.
  • Prepare bi-monthly grant reports.
  • Assist the Development Department on budgets for proposals.
  • Track all grants, gifts, and maintain donor correspondence in Salesforce database.
  • Prepare and send tax acknowledgement thank you letters to institutions/foundations/government.
  • Correspond with foundation, government, and corporate offices to schedule site visits and submit proposals.
  • Provide support for fundraising events.
  • Other duties as assigned.


Individual Giving (25%) 

  • Assist the Development & PR Manager with individual donor reports, including a yearly comprehensive analysis of donor trends.
  • Engage and help steward the Associates Board (junior board) on their annual giving and fund development plans.
  • Improve systems for tracking donations and donor information.
  • Assist with the coordination of appeal mailing.
  • Track all gifts and maintain donor correspondence in Salesforce database.
  • Prepare and send tax acknowledgement thank you letters to individual donors.
  • Assist with the coordination and scheduling of individual donor visits and preparing materials to request for support.
  • Support the coordination of student thank you cards to individual donors.
  • Assist with the preparation of wishlist donation amounts to be published in communications materials.
  • Manage donations and donation reports through third-party partners including GlobalGiving, Benevity, and other platforms.
  • Assist with the preparation of donor lists for communications.
  • Other duties as assigned.


Communications & Events (15%)


  • Assist with gathering key funding and development call to action content for print materials and ETM-LA’s Newsletter.
  • Assist Communications with gathering spotlight stories for appeal letters.
  • Work closely with the Communications and the Development Dept. to assist with assembly of key materials for paper and digital press kits.
  • Attend events and interface with community members (i.e. donors, parents, government officials, teachers, principals).
  • Gather and utilize assessments, data, and community feedback for grants and in marketing materials.
  • Assist with the preparation of donor lists and provide funder content/logos to be updated to ETM-LA’s / other published communication materials.
  • Other duties as assigned.



Education and Experience:


  • Bachelor’s Degree in Public Relations, Marketing or related field. 2 years of experience required; up to 2 years of the required education may be substituted for additional years of experience.
  • Specialized knowledge or experience in grant writing, fund development/fundraising, government, operations, school districts, non-profit and arts sector.
  • Nonprofit experience is desired


Knowledge, Skills and Abilities:


  • Excellent written and verbal communication skills.
  • Possess strong interpersonal skills.
  • Superior organizational skills. 
  • Ability to conduct research online, to meet deadlines, to write and edit in response to guidelines (when provided), as well as to write and edit independently.
  • Expertise in using office software such as Microsoft Word, Microsoft Excel, Google Suite, ability to learn new software such as Salesforce database and WordPress publishing; experience in database management preferred. 
  • Ability to thrive in a fast-paced, small to mid-sized organization as part of a collaborative environment.
  • A consummate team player.
  • An initiative-taker. 
  • Ability to multitask.
  • Advanced Excel techniques, public speaking, technical writing.
  • Mission-driven.  


Pay and Work Schedule:


  • $17.00-$21.63/hr., dependent upon qualifications. Full-Time; 40 hours per week; Monday through Friday, with occasional over-time required for special events. This is an hourly, non-exempt position.
  • Location of office: Burbank, CA
  • Benefits include health, dental, vision insurance, 403(b) retirement plan opportunities


Working Conditions: 


Office environment with possible travel each quarter to partner schools or clients located  throughout Los Angeles County. Occasional travel outside Los Angeles may be required. Must use your own vehicle for work purposes other than driving to and from work (such as running  errands for work). Mileage will be reimbursed by ETM-LA. 


General Information:


To apply, complete the Employment Application and attach the following documents:


  1. One page cover letter
  2. One page resume
  3. College transcripts (if applicable)
  4. Names and Contact Info of three (3) professional references


  • A live scan must be completed satisfactorily. Failure to satisfactorily complete the live scan may affect the application status of applicants
  • COVID-19 vaccine mandate (dependent upon school district)


ETM-LA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.