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Human Resources Coordinator Position

Education Through Music-Los Angeles makes comprehensive, in-school music education a reality for thousands of Los Angeles County children who would otherwise have limited or no exposure to the arts; uses music instruction to strengthen students’ ability to learn in all areas; and works to build schools’ capacity to sustain programs. Founded in 2006, Education Through Music-Los Angeles is based on the ETM model which has successfully served New York City schools since 1991.

Education Through Music-Los Angeles forms long-term partnerships with elementary and middle schools which lack sufficient resources for school-wide music education. Typically, over 90% of the students are minorities, over 80% qualify for the Federal Free/Reduced Price Lunch Program, and approximately 10% have special needs. In just ​13 years, ETM-LA has expanded from serving two schools and 800 children its first year to a planned ​36 schools and ​approximately 15,000 schoolchildren this year.

The Human Resources Coordinator performs HR-related duties and works closely with senior management in supporting the organization. This position carries out responsibilities in the following functional areas: HR information systems, benefits administration, employee relations, training coordination, performance management coordination, on-boarding, recruitment, and employment law compliance. This is a full-time or part-time, exempt position for a rising professional who wants to grow with Education Through Music-Los Angeles; the Human Resources Coordinator will directly report to and work closely with the Director of Operations & Finance to help further ETM-LA’s values, organizational growth, and mission.

Manage HR Benefits (25%)

  • Manage employee benefit enrollments, changes, and administration (e.g. health insurance/Cal-COBRA, dental, 403(b) retirement plan, and unemployment/disability/worker’s comp)
  • Communicate benefits status changes requiring payroll adjustments to Finance department
  • Serve as liaison to insurance brokers and other benefit service providers
  • Advise employees on their benefits options and other benefits-related questions
  • Assist employees with LOA requests

Manage Recruitment (15%)

  • Manage and conduct recruiting efforts, including sourcing for job openings, advertiser selection, ad drafting, ad posting, and pro-active applicant outreach
  • Conduct initial screening of job applicants and schedule subsequent interviews as appropriate
  • Conduct reference and background checks in accordance with ETM-LA policy
  • Conduct candidate interviews as needed
  • Attend job fairs to promote ETM-LA as an employer of choice

Manage On-Boarding/Off-Boarding (15%)

  • Perform initial systems setup for new staff and volunteers (e.g. email, time-keeping systems, copiers/scanners, building security)
  • Conduct initial policy, systems, legal compliance, and benefits orientations for new staff
  • Assist with involuntary and voluntary separation activities, including last day of pay, vacation accrual, disabling systems access, coordinating return of ETM-LA property, benefits continuation information, and provide other administrative support for terminated employees
  • Collate exit interview data for review
  • Coordinate Employee Performance Management (10%)
  • Coordinate performance management processes and communicate performance management calendar (reminders, templates, and resources)

Manage HR Information System Administration (10%)

  • Manage and maintain related personnel files and documents
  • Maintain compliance with internal document retention policies related to HR documentation
  • Process and document employee status changes, including titles and compensation
  • Produce reports on employee data and statistics
  • Respond to employment verification requests in accordance with ETM-LA policy

Manage Employee Relations (10%)

  • Send out company-wide announcements in accordance with ETM-LA policy or as directed by Director of Operations & Finance or Executive Director
  • Relay employee complaints and serious concerns to supervisors and Director of Operations & Finance
  • Conduct employee surveys as directed by Director of Operations & Finance or Executive Director
  • Maintain HR Policies & Procedures (10%)
  • Prepare and maintain employee manuals
  • Contribute to long-term strategic planning for the HR function
  • Help orient and counsel managers on HR policy and procedures
  • Assist in drafting and editing of written HR policies and procedures
  • Support implementation of volunteer management policies across the organization

Maintain Employment Law Compliance (5%)

  • Perform ongoing review of and update policies and procedures for legal compliance, and alert management to any known compliance risks stemming from new activities
  • Coordinate legal support with ETM-LA’s pro bono lawyers on HR related matters and document reviews
  • Process employee discrimination complaints in accordance with ETM-LA policy

Qualifications

  • Bachelor’s Degree.
  • 2-4 years related work experience in human resources management, legal compliance, and support
  • Highly detail-oriented with excellent organizational, project management, and time management skills
  • Excellent general written and verbal communication skills
  • Ability to produce clear, well-organized documents
  • Strong computer skills, including Microsoft Word and Excel; ability to learn new software
  • Ability to quickly identify and assess potential risks to organization related to HR policies and practices
  • Ability to effectively counsel staff on HR related questions or issues

Preferred

  • Human resources or personnel management coursework or other training
  • Change management coursework or other training
  • Performance management coursework or other training
  • Nonprofit experience
  • Online HRIS
  • Google Apps, including spreadsheets and surveys
  • Online timekeeping software
  • Forms design
  • HR certifications from SHRM or HRCI

Salary is dependent upon qualifications. Benefits include health insurance. Position starts immediately.

Candidate must submit

  • 1-page cover letter (400 words maximum)
  • 1-page current resume
  • Employment Application, including names of three professional references.

Submit Application to: Search Committee, Education Through Music-Los Angeles by email: apply@etmla.org (please include in the Subject Line: ETM-LA HR Coordinator Position). No calls, please.